Over the years I’ve written about the difficulties in obtaining copies of vital records from the State of New York. The only way to
receive a copy is to print out and physically mail a request, remit $22, then
wait a few years for Albany to send a copy.
My latest orders have not been fulfilled. One year for the Cummings and Grant orders; three years for the Sheehy order.
New York claims a backlog of over 10,000 orders and that fulfilling them is almost impossible.
New York was able to figure out how to open the envelopes and cash the checks within weeks.
I suggested making the records digitally available online,
which is what is happening with New York City records.
New York has responded. Their solution is to raise fees.
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| Memorandum in Support of these changes to pertinent New York laws |
It is puzzling why Part U- the genealogical section of the Memorandum in Support of the proposed changed is called "Digitize Genealogical Records." Why called digitize? What is being digitized?
Raising the fee from $30 to $45 is their solution to ending the backlog. This is the fee under Section 4174 of the Public Health Law. Is this for only certified copies, of which genealogical copies are not? The current fee is $22, not $30, according to the website of the New York State Department of Health. Is this wrong?
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| Genealogical copies of births, marriages, and deaths are $22 from New York State Department of Health. The website should have a disclaimer that you will not receive anything. |
Raising fees would do nothing to end the existing backlog; however, it would lessen the rate of growth of the backlog by
discouraging people from requesting more records. What would really decrease
the growth of the backlog would be printing a disclaimer, such as “Our staff
will not fill your order, but they will cash your check. Donate $45 to the State of New York now.” The backlog will
remain because the orders were not fulfilled.
Also proposed is a research fee of $50 per hour. I'm not clear on when this would be invoked. At present, no research is performed, as no orders are processed. How long could this research endure? For example, minimum research on the part of the New York State Department of Health would have clarified that the request for the death certificate of Edmond Sheehy (died 1893 in Amenia) was incorrectly transcribed in their index as Edward Sheeby. Ten years later and I am still waiting for the death certificate. That is a lot of time.
In comparison, I can retrieve over one hundred certificates from microfilm in an all-day session at the New Jersey State Archives.
Also nervy is changing the statute to dispense with the requirement to maintain indexes to save themselves money after fighting against the request of Reclaim the Records to release those indexes.
In contrast, New York City is digitizing and publishing online for free its vital record collection.
New Jersey began state-wide collection of births, marriages, and deaths in 1848. For thirty years, the information was entered into ledger books and is available on microfilm at the New Jersey State Archives, online at a Family History Center for free, or online at home but behind a paywall at Ancestry. Certificates from 1878 forward are obtainable in person at the Archives in Trenton with cut-offs of 1924 for births and later for marriages and deaths. Mail orders are $10 per certificate with a return time of a few weeks.
Florida costs $10 per certificate with a return time of two weeks- the last time I ordered. More recent years are available than in New Jersey.
If New York cannot copy these records and cannot do it for $10, something is wrong. Very wrong.
Please share this information online to let New York know that its war on genealogy and history is not acceptable.
PS- While we are on the topic, what is the processing time of Connecticut? $20 for a death certificate. Waiting 22 months and counting.
