New York Ignores Record Requests

The State of New York is years behind in fulfilling orders for genealogical copies of vital records.

Years.

This is a problem because the only way to obtain vital records is from the New York State Department of Health, Office of Vital Records in Albany.

According to their website, the wait is eight months or longer. "Longer" is more correct.

The records are not online. They cannot even be ordered online- you have to submit the fee and a paper form via postal mail, then wait. And wait. And wait. You cannot send someone to Albany and you cannot go yourself.

They are not free. The cost is $22 per record- if you know the year of the event.

CBS News of Albany, New York ran a short video about this issue on December 10, 2024. The current link is here. The site is slow with a lot of ads and pop ups.

Short video clip CBS6 Albany

The reporter interviewed New York State Assemblyman Scott Bendett (R,C-Sand Lake), who said he would look into the issue.

CBS News followed up with another video featuring a response from Health Commissioner Dr James McDonald. Dr McDonald explained that they have staffing issues and are looking at technological solutions. He added that local jurisdictions may have the same information.

In my opinion, if historical and genealogical requests are unimportant to the Department of Health, it is time to turn over custody of the records to the Archives. Even better, scan them and put them online for free, like New York City is doing. New York will have to change some laws and procedural rules, but it is time.

WHAT IS IN THE COLLECTIONS AND HOW TO SEARCH

Recording of births, marriages, and deaths in the modern individual certificate format began around 1881 at the state level. There is a short index of deaths for the year 1880. Compliance was not 100% in the early years.

The cities of Albany and Buffalo have separate record-keeping systems. The City of New York is also separate.

New York State Archives has indexes, but not the actual certificates. (For comparison, the New Jersey Department of Health has a schedule to turn over certificates to the Archives. Do they comply with this schedule? No. But there is access in New Jersey.) The indexes were available for in-person use at the Archives.

New York was so vehemently opposed to genealogical access to records that legal action was needed to make the indexes public. Thank you Reclaim the Records.

The indexes are available for free on Archive.org and New York Family History. Ancestry has its own search feature through a pay wall.

Again- these are the indexes, not the records.

CURRENT LINKS TO FREE INDEXES

Births

Marriages

Deaths

LINKS AT ANCESTRY.COM

These are searchable, but check the actual images for correct spelling, certificate numbers, dates.

If you do not see a particular name, check the images line by line.

New York Birth Index 1881-1942

New York Marriage Index 1881-1967

New York Death Index 1852-1956

New York Death Index 1957-1972

MY EXPERIENCES

Both sides of my family lived in New York in prior generations.

This year, I requested three death certificates for Cummings/Grant branch. The envelopes were mailed to Albany on February 9, 2024. Someone received these requests as evidenced by the checks being cashed on July 30, 2024.

In 2022, almost three years ago, I ordered the death certificate of Edmond Sheehy. The envelope was mailed to Albany on March 1, 2022. The check was cashed April 2, 2022. This record was originally requested in 2015, but the State did not locate the record because the name was misspelled in the index. When the index was published on the internet, I found the correct entry and resubmitted the request.

There are many more birth, marriage, and death certificates that would greatly aid genealogical pursuits. Under the current scheme, the price and process are prohibitive.

As Dr McDonald stated, a duplicate record may have been filed with the local registrar. Their fulfillment time may be shorter than the State. I did this for Edward Sheehy, who died in 1893 in Amenia, Dutchess County. The Town clerk sent me a copy of the obscured ledger book. Missing was the date and the names of his parents. The entire page is necessary for proper evaluation of the record. 

The localities will not provide copies of the certificates.

So no, Dr McDonald, identical information is not available from the local towns. The State will need to release the certificates.

MY OPINION

In light of the release of records by other states, in addition to technological advances beyond microfilm, plus New York's refusal to comply with its own practice of orders for a fee, New York should make its records available for digitization and public access.

New Jersey should also do this.

Pictures on Gravestones

Gravestone of Di Agostino family:
Anna, Constandino, and their daughter Mary

Ceramic pictures occasionally appear on gravestones. Photographing them helps preserve these images.

These images of Anna Picone (1875-1958) and Constandino Di Agostino (1877-1936) are affixed to their gravestone in Holy Sepulchre Cemetery in East Orange, Essex County, New Jersey. As time passes, these pictures will become worn. They might fall from the stone or go missing.

(Holy Sepulchre lies in East Orange and Newark. This gravestone is in Newark.)

Some poking around at Ancestry revealed that someone else took pictures of these photographs, but now they are preserved in additional locations online.

Obituary of Anna Di Agostino, born Picone.
May 8, 1958. Newark Star Ledger newspaper.

Anna's obituary references a tunnel leading to parking area. Anyone know what or where this is? Is it South Orange Avenue (County Route 510) as it passes under the Parkway? Section V, where this gravestone resides, is close to the Garden State Parkway. It is visible from the northbound lanes. The Parkway was nearing completion in 1958, when Anna died.

Picture taken standing in Section V and the Parkway
Holy Sepulchre Cemetery, Newark, New Jersey

The southbound lanes border another side of the cemetery. Below is an undated earlier aerial picture of the Parkway and the cemetery on both sides of the road, followed by the modern-day Google aerial map.

Historical photograph of the Garden State Parkway.
This section lies in Newark, New Jersey.
The Parkway does not run through West Orange.

Same view of the Parkway and Holy Sepulchre Cemetery modern-day

Two Sisters, One Husband

While researching my Duryea roots, this family popped up.

John Duryea, born about 1842 in New York (Manhattan), and his wife, Lizzie White. Only one child, Agnes, was found in records, born about 1871 in Manhattan.

1880 census. New York City.
Household of Albert White, including married daughter Lizzie
with her husband, John Duryea, and their baby, Agnes.

I don't think that this John Duryea is descended from the original Duryea immigrant, Joost. Joost arrived in the United States one hundred years before it became the United States. He lived in what is now called Brooklyn or Kings County, New York by the 1670s.

In contrast, John Duryea's parents, according to the 1880 census, were born in Germany. His wife's parents were from Baden and Prussia. They may have adopted the Duryea surname or shared an ancestor before Joost. I have not located the death certificate of John Duryea. The names of his parents could be on his death certificate.

Agnes Duryea married John Joseph Lee (1864-1938) and had eleven children from 1892 through 1908 in Jersey City. (I have not located a marriage record.)

1910 census in Jersey City
John Lee and household
Deceased children were Mary (1892-1893) and Annie Ida (1900-1900)

This branch is notable because two of the daughters married the same man. This was not unusual, but can be a bit tricky to figure out.

Loretta (also spelled Lauretta in records) Lee married Henry Treichel (also spelled Trieckel) in Jersey City in 1916.

1916 marriage certificate
Henry Treichel and Loretta Lee married January 26, 1916
in Jersey City, Hudson County, New Jersey

Their first child, Ruth Elizabeth, arrived the same year.

1920 census. Jersey City.
Loretta died two months after this census was recorded.

The next child, Loretta, arrived March 27, 1920. Mother Loretta died two days later from pneumonia, with pregnancy contributing.

1920 death certificate
Loretta Trieckel died March 29, 1920 in Jersey City

The following year, 1921, Henry remarried to Irene Lee- a sister of his deceased wife.

1921 marriage certificate
Henry Trieckel and Irene Lee married February 8, 1921
in Jersey City

Henry and Irene had two children, Anna Marie born in 1926, and Henry William, born 1932.

Henry died in 1956 and was buried with his first wife, Loretta, in Holy Name Cemetery in Jersey City. The name was spelled Trieckel by this time. Loretta's parents, John Joseph Lee and Agnes Duryea, are also in this plot, but are not on the gravestone.

Family tree
Duryee, Lee, Trieckel